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3.4a Good Customer Service

Customer service can be broadly split into two categories: pre-sale and post-sale. Both are importany parts of customer service.

Pre-sale

Post-sale

Pre-sales Experience

During the sales process, the customer should…

If a customer does not feel these things, they may purchase from elsewhere now and in the future.

Test yourself

Your business is considering renting new photocopiers for your office. You submit an enquiry via the website of a photocopier supplier. What pre-sales service you should expect?

Remember: your answers should be relevant to the scenario.

Answer

  • Prompt, polite, and friendly contact from the supplier
  • Assessment of your specific needs
  • Good product knowledge, ability to answer your questions
  • An offer of a demonstration
  • A recommendation of suitable systems for your business, plus any additional items of benefit (up-selling)
  • Clear pricing and payment options

Post-sales Experience

Post-sales, or after-sales, service occurs after the sale has completed.

Customers expect:

Staying in contact with customers provides ongoing sales opportunities. A customer who recieves good pre-sales and post-sales service is more likely to become a repeat customer.

Test yourself

Your company has agreed to lease photocopiers from the supplier. What post-sales services should you expect?

Remember: your answers should be relevant to the scenario.

Answer

  • Delivery and set-up should be on-schedule, by helpful and polite staff
  • Staff training
  • Follow-up enquiries to ensure you are happy with the product and service
  • Technical support — available when needed, prompt, courteous, and efficient
  • Warranty (typically on-going on leased products)
  • Servicing

Poor Customer Service

No business wants to offer poor customer support, but it still happens far too often. The main reasons for this are:

Over-promising: to make themselves look good to prospective customers, businesses promise they can do more than they are actually capable of.

Poor management: resources, such as staff, are not managed properly (e.g. a shop allowing their staff to all take their lunch break at their peak time).

Poor communication: not letting customers know of delays, or not being clear about the product or service.

External factors: delays caused by suppliers, such as delivery companies.